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January 21, 2006

The following members were present in the ReadAssist Chatroom at aim.com:

Chair called meeting to order at 11:04 PM CST, January 21, 2006, and declared a quorum for a special meeting, called to decide if ReadAssist will merge with the Science Fiction Public Library (SFPL). All relevant documentation regarding this Board will be kept by the Communications Officer & Recorder.

RA and SFPL

Background

On January 7, the RA board began discussion whether RA will merge with the SFPL, as proposed by Boyes Boyes, head 501(c)(3) committee, and Eric Flint. Jody Dorsett will function as the "association manager," with his home residence serving as HQ for RA and SFPL. The SFPL board would consist of four authors (one will be Flint) and four RA members. This provides an opportunity for other authors, primarily from the Science Fiction Writers' Association (SFWA), to provide ebooks to the SFPL. Because half the SFPL board will be RA members, the two organizations will support the RA primary mission. Motion was passed to continue this work at a special meeting to be held two weeks later (January 21, 2006).

Action

Boyes sent draft articles of incorporation and by-laws to the RA board members. The meeting began with Boyes moving to use his amended motion from the January 7 meeting (motion to merge RA with SFPL). Motion was seconded by Dailey, so discussion continued.

Boyes moved to accept J. Dorsetts friendly amendment to the original motion: That ReadAssist be merged with the Science Fiction Public Library Inc., on condition that four of the eight SFPL directors are nominated from the existing ReadAssist board, and that a standing (permanent) committee of SFPL called ReadAssist be established in the SFPL bylaws. Seconded by Dailey.

Boyes moved that we appoint four directors to serve on the SFPL board. Seconded by McComb. Passed by majority vote (Cochran voting aye by email).

Boyes suggested that the Chair notify Eric by email of the results of this meeting. (Post meeting note: Lasker emailed Eric immediately after the meeting adjourned.)

SFPL Issues

J. Dorsett brought up the issue of funding for the SFPL library website and a stipend for webmaster since this will require more work and bandwidth. He requested McComb contact Rick Boatright. Eric is arranging initial funding.

Boyes will continue to chair the 501(C)(3) committee, which has work to do before setting the date for an SFPL meeting. Suggested that the first meeting will be in about 60 days.

Administrative

Next RA meeting is scheduled for February 11, 2006, 12 noon PST (2 PM CST).

Poggiani moved to adjourn. Dailey seconded. Passed by majority vote.

Submitted by Janet Dailey, Commo & Recorder, February 1, 2006 (revised Feb 11).

 
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